School ERP
Attendance, timetable, fees and parent communication for a full institution.
- Modules
- 6
- Journey steps
- 4
- Integrations
- 4
- Indicative build
- 10–16 weeks
How to read this page: Concept specification: this page documents a system TECH360 can build. It is not a delivered client project, a verified case study, a working demonstration or a measured outcome.
B · Problem & target users
What this system is designed to replace
- Attendance, timetabling and fees sit in separate spreadsheets owned by different staff.
- Fee balances are calculated manually and chased informally.
- Guardians have no reliable channel for absence or dues notices.
Target users
- School office
- Teachers
- Management
- Guardians
C · Objectives & intended benefits
Design intent, not measured outcomes
- Maintain one institutional record for students, guardians and staff.
- Issue fee invoices with receipts and an accurate outstanding balance.
- Notify guardians on configured events without manual transcription.
These are goals the build is designed to serve. No efficiency, revenue or conversion result is claimed.
D · Product overview
What the system is, and where it runs
An institutional ERP covering the academic calendar, attendance, timetable, fee ledger, staff records and parent notifications, with role-separated access for office, teachers and management.
Office console
Admissions, records, fees and reporting.
Teacher workspace
Attendance and marks for assigned classes only.
Guardian portal
Attendance, dues and notices for own children.
Platforms listed describe the intended build. A specific engagement may narrow or extend them after scope approval.
E · Module inventory
Modules in the specification
- Academic year, class and section setup
- Attendance capture and register
- Timetable builder
- Fee ledger, invoices and receipts
- Staff and payroll records
- Parent notification centre
Capabilities the system is designed to provide
- Maintain one institutional record for students, guardians and staff
- Issue fee invoices with receipts and outstanding balances
- Notify guardians on configured events (absence, dues, results)
- Give management a read-only reporting view
F · Screen gallery
No verified product screenshots for this concept
This project has not been built, so there are no application screenshots to show. The image on this page is a generated concept visual, not a capture of working software. Presenting it as a product screenshot would misrepresent the system, so this section says so explicitly.
G · User journey
The intended path through the system
Step 1
Enrol
A student record is created with class, section and guardian links.
Step 2
Attend
Teachers mark attendance; absences trigger the configured notice.
Step 3
Bill
The office issues a fee invoice; payment records a receipt and updates the balance.
Step 4
Report
Management reads attendance, collection and outstanding summaries.
H · Roles & permissions
Who can do what
| Role | Access boundary |
|---|---|
| Teacher | Assigned classes only; attendance and marks. |
| Office staff | Student records, fees and receipts. |
| Guardian | Own children's attendance, dues and notices. |
| Management | Aggregate reporting and configuration. |
I · Architecture & API
Service boundary and HTTP surface
| Endpoint | Purpose |
|---|---|
| POST /api/attendance | Record attendance for a class and date. |
| POST /api/fees/invoices | Issue an invoice with a computed schedule. |
| GET /api/guardian/summary | Own-children attendance and dues. |
Endpoints are the intended contract. Authorisation is enforced server-side per role, never only in the interface.
J · Data entities
Core entities and relationships
| Entity | Relationship |
|---|---|
| Student | Belongs to a class and section; has guardians. |
| AttendanceRecord | Belongs to one student and one date. |
| FeeInvoice | Belongs to one student; has payments and a balance. |
| Notice | Targets a guardian or cohort; records delivery state. |
K · External integrations
Provider-dependent integration points
- SMS gateway
- Local payment methods
- CSV export for accounts
- Accounting export
Each integration is configured and accepted against the specific provider account before go-live.
L · AI & automation
Opportunities and their human gate
Summarise a term's attendance pattern for a class.
Human gate: Teacher or office reviews before anything is sent to a guardian.
Draft fee reminders in the institution's tone.
Human gate: Office approves the batch before dispatch.
M · Security, privacy & accessibility
Controls the build is specified to enforce
- Guardians can only read their own children's records.
- Fee changes require an authorised role and are audited.
- Staff access is scoped by class assignment.
Accessibility is treated as an acceptance criterion for keyboard, focus and contrast on every screen. No certification or audit result is implied.
N · Testing & quality assurance
What would have to be proven before handover
- Attendance rules tested including holidays and half-days.
- Fee arithmetic tested against schedule variants.
- Role matrix tested for cross-family access attempts.
O · Deployment & hosting
Where and how it would run
- Containerised deployment
- Managed database with point-in-time recovery
- Scheduled report export
P · Maintenance & scalability
Keeping it maintainable
- Academic-year rollover is a supported operation
- Fee schedules are versioned
- Enrolment growth handled by indexed queries
Q · Optional advanced features
Out of the initial scope, available later
- Timetable generator
- Result publishing with moderation
- Transport and hostel modules
R · Related
Related solutions and next step
Sector blueprint: Schools & Training solutions
What this page does not claim: Government reporting formats must be confirmed with the institution. No accreditation or compliance certification is implied.
Claims policy: this page is checked against a forbidden-claim list (6 patterns, including invented percentage results, “case study” and guarantee language) by the repository test suite.